Final report
When the project is complete, it's time for final reporting
How did it go?
When the project is fully completed, you must submit a financial report and a description of the project's implementation and results. Here you report and evaluate the activities carried out and how well you have succeeded in achieving the project's goals. Application for final payment is done when the project is fully completed and all expenses paid, but before your end date has passed!
Application for final payment
The project must be fully completed and all expenses paid and recorded by the end date. You finalize your report in the ”Application for final payment” in the e-service, in the same way as in the Application for partial payment but more extensive with more questions to answer. You can finalize your report as soon as the project is complete, but no later than on the end date, the Application for final payment must be submitted to the Swedish Board of Agriculture.
Send a draft to us first!
An important difference from the Application for support is that when you click ”Submit” in an application for payment, it can no longer be adjusted. We therefore strongly recommend that you save the application as a draft and send it to the office as a pdf for review and feedback. (Unfortunately, we cannot see the application in the e-service in status Draft). From experience, we know that some questions can be easy to misunderstand, and we would like to help you avoid unnecessary mistakes that can lead to time-consuming supplements or, in the worst case, deductions from the support.
Purpose, goals, and results
In the application for final payment, you must therefore report your project in its entirety. You should summarize the implementation of activities, evaluate how it has gone (– have you needed to change anything during the course of the project, what has gone well, have any problems arisen), have the project's purpose and goals been achieved? Check against your original Application for support, activity plan, and budget, and what is stated in your Decision on support.
Reporting of expenses
In the application for payment (both Partial payment and Final payment), you must report the expenses you have incurred in the project to get approval for the payment of the support. The expenses must be clearly linked to what you specified in the budget when applying for support. The expenses must be paid and recorded. You upload scanned receipts and invoices, pay slips, etc., as well as extracts from the accounting (general ledger) that show that the expenses are separately recorded (separate accounting), i.e., clearly distinct from your other activities. Sole proprietors may need to report Own work – this is done through a Project diary where you have noted your worked hours. Other documents that may need to be reported include, for example, Mileage logs, Participant lists at events, snacks, lunches, etc.
You can find all the forms you may need for your reporting in the Swedish Board of Agriculture's Webshop.
